Privacy Policy

Last Updated: 2026-01-01

This Privacy Policy explains what information Hogwarts Magic Bot (“the Bot”) collects, how it is used, and what choices you have. By using the Bot, you agree to the practices described here.

1) Information We Collect

We collect only the data needed to operate the RPG features and provide gameplay services.

• Discord identifiers: Discord User ID, Server (Guild) ID, and Channel ID when you use commands.
• Gameplay data: XP, level, wins/losses, cooldowns, inventory, spells, achievements, quests progress.
• Guild-related data: guild membership, roles/ranks, guild treasury contributions, guild statistics.
• Economy data: balances (Crystals/Galleons), transactions related to gameplay (shop purchases, trades).
• Optional logs (limited): basic command usage logs for debugging (e.g., command name + timestamp + server id).

2) What We Don’t Collect

• We do not store passwords.
• We do not read or store your private messages (DMs) unless you directly interact with the Bot in a DM.
• We do not sell personal information.
• We do not collect real-world identity details (name, address) unless you explicitly provide them in support tickets.

3) How We Use Your Information

• Provide gameplay: profiles, leveling, duels, leaderboards, guild systems, quests, boss fights.
• Prevent abuse: detect cheating/exploits, spam, or malicious usage of commands.
• Support & troubleshooting: resolve issues you report and improve performance.
• Analytics (basic): understand which features are used to prioritize improvements.

4) Legal Basis (General)

We process data to provide the service and to maintain the Bot’s security and reliability. If your region requires it, processing may be based on legitimate interests (service operation, anti-abuse) or your consent (where applicable).

5) Data Sharing

We do not sell your data. We may share limited information only in these cases:

• Service providers: hosting/database providers used to run the Bot (only what’s necessary).
• Legal requirements: if required by law or a valid legal request.
• Safety & enforcement: to protect users, servers, or the Bot from harm/abuse.

6) Data Retention

We keep gameplay data as long as needed to provide the service. Some data may be retained for a limited time for security, anti-abuse, or backup purposes.

• Active players: data is kept to preserve progression.
• Inactive players: data may be deleted after an extended period of inactivity.
• Support logs: ticket data may be kept for troubleshooting and audit purposes.

7) Your Rights & Choices

Depending on your region, you may have rights such as:

• Request access to your stored data
• Request correction of inaccurate data
• Request deletion of your stored data
• Object to certain processing or request restriction

For most users, the easiest way is to contact support and provide your Discord User ID.

8) Data Removal Requests

You can request removal of your stored game data via the support Discord server. After deletion, your progression, inventory, and balances may be permanently removed.

• Join the support server from the website footer.
• Open a ticket and include your Discord User ID.
• We may ask for confirmation to prevent unauthorized deletion requests.

9) Security

We take reasonable steps to protect your data (access controls, limited logging, and restricted admin access). However, no system is 100% secure, and you use the service at your own risk.

10) Children’s Privacy

The Bot is intended for general audiences on Discord. If you are under the minimum age required in your region, please do not use the Bot. If you believe a minor has provided personal information via support, contact us to remove it.

11) Third-Party Services

The Bot runs on Discord and is subject to Discord’s policies. This website may contain links to third-party sites. We are not responsible for their privacy practices.

12) Changes to This Policy

We may update this policy from time to time. We will revise the “Last Updated” date at the top. Continued use of the Bot after changes means you accept the updated policy.

13) Contact

If you have questions about this policy, contact us via the Discord support server (linked in the footer), or through the contact page: /contact.